Proposing New Members

 
The lifeblood of the each Rotary club is based on the growth of new membership. New members bring new ideas and renewed energy into a club. The process for proposing new members is somewhat tedious, but is so for a reason. The following steps must be followed when proposing a new member to a Rotary Club.
 
First, a club member fills out a one page "New Member Proposal" form available from the Membership Chairman or online at www.rotary.org. Once the proposal form is completed, it is submitted to the club Secretary. The club Secretary then submits it to the club board members at the next scheduled board meeting.

Once the Board receives the proposal from secretary, it is reviewed and researched. There is great detail in the reviews and research because not just everyone is Rotary worthy. Every club wants to make sure that each new member will be a benefit to the club. The board will at this point, accept or decline the proposal. If the proposal is accepted, then the Rotary member that made the proposal is contacted and asked to contact the potential member and inform them that they are being considered for membership. It is at this time the potential new member is first made aware that they have been considered. If the proposal is rejected, then it is simply dropped and the potential member never even knew they were under consideration.

It is very important that anonymity is employed with the perspective member. At no point can or does the perspective member know they are being considered for membership into the Rotary club, UNTIL THEY ARE VOTED ON AND APPROVED BY THE BOARD. The reason for this is very simple. If for some reason, a proposal is rejected, there can be hurt feelings or tension between the membership and the person being considered for membership. Rotary is not in the business of creating tension, but Rotary is also not in the business of signing up just anyone to fill seats.

When a new proposal is approved by the board, the board then presents it to club. At this time, the entire membership is informed of the potential new member proposal and is given seven days to voice opposition or concern about the new member proposal. This must be done in writing. After seven days, the board will review any points of opposition and consider them before voting. If no written opposition is received, then the member is considered "accepted" by the club. The new member is then contacted and informed of the good news. The new member is then invited to their first meeting as a new Rotary Member and the club is enriched by the growth. Each new member will be assigned a mentor and will receive Rotary orientation.

It is very important that each of the rules for new membership are followed to the letter. Rotary asks that these steps be followed to the letter so all clubs avoid potential law suits, tension, or hurt feelings. Rotary is fun. Let's keep it that way.